- Safeguarding Policy

These policies should be read in conjunction with the Invictus International Ltd Terms and Conditions and the Safeguarding Procedures.

1.0 INTRODUCTION

  1. a.

  2. Invictus International Ltd is committed to ensuring the highest possible standard of safeguarding. The personal safety and wellbeing of each student and staff using Invictus International Ltd services is paramount.

  3. b.

  4. Our site was developed with the aim of ensuring that sessions take place in a safe environment. This is reflected in a number of key built-in features and defined a set of Safeguarding Policies and Safeguarding Procedures for the students, parents/responsible adults and staff who use this service.

2.0 LEGISLATIVE FRAMEWORK/RELATED POLICIES

  1. a.

  2. These policies and Safeguarding Procedures aim to ensure that all persons using the Invictus International Ltd services can do so safely within child safeguarding standards and UK law.

3.0 AIMS

  1. a.

  2. The aim of this policy is to safeguard all students and other persons using Invictus International Ltd system whilst they are within a lesson session.

  3. b.

  4. This policy document contains the responsibilities of all persons using Invictus International Ltd, including staff, students, parents (responsible adults).

  5. c.

  6. It is important that all persons using or working on behalf of Invictus International Ltd are aware of this policy and have familiarised themselves with the detailed safeguarding Safeguarding Procedures.

  7. d.

  8. This policy should be read and understood before engaging in any activity arranged through Invictus International Ltd and the responsibilities and Safeguarding Procedures therein adhered to. Contravention of the Safeguarding Policy document could lead to suspension and/or barring from the services.

4.0 OUR COACH

 

  1. Our coach has level 2 safeguarding training and also a current DBS check. 

  2. All communications between staff and students take place via the site. Parents will be copied into emails to students.

  3. All lessons dates are recorded and made available for playback to parents and students.

  4. a.

  5. The Invictus International Ltd. system has been designed so that it will only accept sign up and registration 

5.0 PRIVACY

 

 

  1. All email communication between staff and student will be copied to the parent/responsible adult (representative where appropriate).

  2. d.

  3. All personal details about the student and parents, including contact address and phone number, will remain private and confidential and will not be available to anyone outside of Invictus International Ltd.

  4. e.

  5. All data held by Invictus International Ltd is in accordance with the Data Protection Act 1998 (also see Privacy Policy in Terms and Conditions).

6.0 RECORDING OF SESSIONS

  1. a.

  2. All lessons will be recorded and normally available for playback to the parents and students. The recordings remain the property of Invictus International Ltd.

  3. b.

  4. Invictus International Ltd may review any sessions where a report has been made by any person using Invictus International Ltd services for the purpose of investigating the report.

  5. c.

  6. Invictus International Ltd will allow access to UK law enforcement of any recording where it is reported a criminal offence may have occurred in relation to a specific session (also see Invictus International Ltd Terms and Conditions).

Roles and Responsibilities of persons using Invictus International Ltd.

7.0 THE COACH

  1. a.

  2. The Coach shall:

    • Ensure that their environment does not display any inappropriate images or documentation capable of being viewed by the student or parent/responsible adult when conducting a session.

    • Treat students fairly and without prejudice or discrimination; students who have a disability or come from a minority ethnic or cultural group can easily become victims of discrimination and prejudice which may be harmful to the student’s wellbeing.

    • Always ensure language is appropriate and not offensive or discriminatory.

    • Ensure any contact with the student is appropriate to their role as a coach and confined to the relevant lesson session.

    • Not make any improper suggestions to a student.

    • Not send unsolicited communications to the student or parent/responsible adult.

    • Value and take students’ contributions seriously.

    • Report any dispute with a student or parent/responsible adult to Invictus International Ltd, in accordance with the Safeguarding Safeguarding Procedures document.

    • Report any inappropriate behaviour or illegal activity identified within a lesson session by the student or third party, in accordance with Safeguarding Procedures set out in Safeguarding Safeguarding Procedures.

    • Ensure that if no parent/responsible adult is present during a lesson session that the student is comfortable to continue the session; if not, they can terminate the session.

    • Be aware that the sessions are recorded and they are available for review by a student or parent/responsible adult

8.0 THE STUDENT

  1. a.

  2. Students can register with the service but cannot start using the service until a sponsor/parent/guardian/carer over the age of 18 has formally registered and agreed to be the formal sponsor and to hold legal relationship with the site.

  3. b.

  4. The student shall:

    • Treat the coach with respect and fairness, and not subject them to abusive behaviour or language.

    • Not make any improper suggestions to the coach.

    • Have no inappropriate communication with the coach outside the lesson session (also see Section 9 below).

    • Report any dispute with a coach to a parent/responsible adult in accordance with Section 3 of Safeguarding Safeguarding Procedures.

    • Report any inappropriate behaviour or illegal activity by a coach within a session in accordance with the Section 3 of Safeguarding Safeguarding Procedures.

    • Be aware that the sessions are recorded and they are available for review 

9.0 PARENT/RESPONSIBLE ADULT

  1. a.

  2. The parent/responsible adult shall:

    • Be responsible for the selection of the Coach and make any reasonable checks to ensure the Coach is suitable for the student (including, if required, reviewing the student’s CRB/DBS certification documentation).

    • Ensure the student is fully aware of the Invictus International Ltd. Safeguarding Policy.

    • Always be responsible for the welfare of the student during the session.

    • Always be responsible for the physical environment of the pupil during the session ensuring it is safe and appropriate.

    • If they consider it appropriate, be present or available during a coaching session so any concerns encountered by the student can be reported as soon as possible and ensure the student and coach are behaving in an appropriate manner.

    • Ensure that coaches will be treated with respect and fairness by the student and will not be subjected to abusive behaviour or language.

    • Ensure that no improper suggestions are made by either the coach or student.

    • Ensure the student has no inappropriate communication with the coach outside the lesson session.

    • Report any unsolicited communications between the coach and student if appropriate.

    • Report any dispute with a coach to Invictus International Ltd. in accordance with Safeguarding procedures set out in this document.

    • Report any inappropriate behaviour or illegal activity by a coach in accordance with Safeguarding procedures set out in this document.

    • Be aware all lessons will be recorded and made available for playback

10.0 SCHOOL AND TEACHERS/SCHOOL REPRESENTATIVE (IF SESSION IS WITHIN SCHOOL HOURS AND ON SCHOOL PREMISES)

  1. a.

  2. For the purpose of this policy document, a “responsible adult” includes teachers and school representatives.

  3. b.

  4. The school and teachers or school representative shall:

    • Be responsible for the welfare of the student during the session.

    • Be responsible for the physical environment of the student during the session, ensuring that it is safe and appropriate.

    • Be responsible for the behaviour of the student during the session, ensuring that the coach will be treated with respect and fairness and will not be subjected to abusive behaviour or language.

    • Ensure that no improper suggestions are made by either the coach or student.

    • Be present or available for the student during the session to address any issues.

    • Report any dispute with a coach to Invictus International Ltd. in accordance with Safeguarding Procedures set out in this document.

    • Report any inappropriate behaviour or illegal activity by a coach within a session in accordance with Safeguarding Procedures set out in this document.

    • Be aware that all lessons will be recorded and made available for playback

  5. c.

  6. If the lesson session has been arranged by the school but takes place outside school hours and away from school premises, it is the responsibility of the school to make the appropriate parent/responsible adult aware of the Safeguarding Policy and that both parties agree their safeguarding responsibilities.

11.0 DIRECTOR/MANAGEMENT OF INVICTUS INTERNATIONAL LTD.  SERVICES

  1. a.

  2. The Director/Management of Invictus International Ltd shall:

    • Ensure that any dispute between persons using the Invictus International Ltd. services is handled efficiently and fairly without discrimination in accordance with the Safeguarding Procedures set out in this document.

    • Deal with reports of possible illegal activity promptly, ensuring the safety and wellbeing of the student and/or coach in accordance with the Safeguarding Procedures set out in this document (see Safeguarding Procedures section).

    • If any incident is reported to the police relating to a specific session, make the recording available for the police to use as evidence in any proceedings if appropriate.

    • If appropriate, employ the services of an independent Child Protection consultant to review a report concerning the welfare of a student ensuring an appropriate course of action is taken.

    • Regularly review the Safeguarding Policy and Safeguarding Procedures to ensure they are relevant and adequate to safeguard all persons using the Invictus International Ltd services.

12.0 COMPLIANCE

  1. a.

  2. All persons using the Invictus International Ltd services have a responsibility to familiarise themselves with the Safeguarding Policy.

  3. b.

  4. Any coach reported for a breach of the Safeguarding Policy will be suspended from the work until the incident has been investigated by the appropriate authority. The reporter may be informed of the resolution if appropriate.

  5. c.

  6. The final decision on action taken for minor breaches of the Safeguarding Policy will be the responsibility of Invictus International Ltd.

  7. d.

  8. Any person reported for illegal activity whilst using the Invictus International Ltd services will be reported to police and will be barred from the service.

  9. e.

  10. Any person reported for causing harm to a student or subjecting the student to sexual abuse will be reported to police and barred from the service.

13.0 REVIEW

  1. a.

  2. The Safeguarding Policy and Safeguarding Procedures will be reviewed by Invictus International Ltd on a regular basis to ensure it is adequate and relevant to safeguarding standards.

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Invictus International  Ltd. Company No: NI627212 Registered Office The Invictus Project TM  address : 9 Carthall Manor, Coleraine, Northern Ireland, BT51 3GR